Study Abroad Program Proposals
Faculty interested in submitting a proposal to offer a new or repeat study abroad program for J-Term or Summer should select and complete the appropriate forms from the list below. Proposals should be submitted via email to the ISO at studyabroad@virginia.edu or by mail at P.O. 400165. Proposals will be reviewed by the Faculty Advisory Committee for Education Abroad (FACEA) and the International Studies Office (ISO). Only complete proposals will be considered. Proposals require school and departmental endorsement. Questions about the proposal process and forms can be addressed to Dudley Doane at djd4j@virginia.edu.
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Proposal Forms and Deadlines: |
J-Term 2021 |
Summer 2021 |
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March 23, 2020 |
July 6, 2020 |
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March 23, 2020 |
August 21, 2020 |
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Decisions Announced |
April 17, 2020 |
September 1, 2020 |
UVA Study Abroad Faculty Application (Required for faculty who have not previously led a UVA Study Abroad program.)
UVA Study Abroad Faculty Application: Department Chair Recommendation (Required for faculty who have not previously led a UVA Study Abroad program.)
UVA Study Abroad Staff Application (Required for non-teaching staff who have not previously co-led a UVA Study Abroad program.)
UVA Study Abroad Staff Application: Supervisor Recommendation (Required for non-teaching staff who have not previously co-led a UVA Study Abroad program.)
UVA Study Abroad Program Planning: Logistics (This form is completed post-approval of a proposal by FACEA and the ISO.)
The Forum on Education Abroad Standards of Good Practice for Education Abroad
UVA Education Abroad Learning Outcomes & Measures
Important University Policies
Policy on Student International Travel
Minor Children, Family Members or Other Individuals Accompanying Education Abroad Program Staff
Authorization of Volunteers in the Workplace
Travel, Meals, and Entertainment Expenses Incurred on Behalf of the University
UVA Export Controls - International Travel
Note: University faculty and staff must complete the Temporary Export Certification form prior to taking University equipment (including laptops, tablets, and phones), non-public technical information (generated or provided by the University) or any develop encryption source code with them on international travel.
Resources
Travel Alerts, Notices, & Warnings
U.S. Dept. of State Travel Resources
Centers for Disease Control (CDC) 2018 Yellow Book
Guide for Student Researchers and Faculty Sponsors - UVA IRB
Research in an International Setting and/or Location - UVA - IRB
Faculty & Staff Training
Summer and Fall 2020 program director, faculty and staff training will be held on the following dates (all program directors, faculty, or staff must attend one training session):
- Friday, April 17, 2020, 12 p.m. – 2 p.m., Nau 101
- Wednesday, April 29, 2020, 12 p.m. – 2 p.m., Nau 101
J-Term and Spring 2021 program director, faculty and staff training will be held on the following dates (all program directors, faculty, or staff must attend one training session):
- Friday, Dec. 4, 2020, 12 p.m. – 2 p.m., Location TBD
- Wednesday, Dec. 9, 2020, 12 p.m. – 2 p.m., Location TBD
Note: New semester study abroad proposals generally require 12-18 months of planning. UVA faculty interested in developing a semester study abroad program should contact Dudley Doane at djd4j@virginia.edu after consulting with the appropriate Associate Dean for Academic Programs in their home school.