The Education Abroad team collaborates with faculty and staff to increase student mobility. Together we develop and administer study abroad programs in a variety of disciplines, identify opportunities that align with and complement degree programs and raise student awareness about the many options they have to enhance their education abroad.

Education Abroad Program Proposals

Faculty interested in submitting a proposal to offer a new or repeat education abroad program for J-Term or Summer should select and complete the appropriate forms from the list below. Proposals should be submitted via email to the ISO at [email protected] or by mail at P.O. 400165. Proposals require school and departmental endorsement along with review and approval by the International Studies Office (ISO). Only complete proposals are considered. Questions about the proposal process and forms can be addressed to Dudley Doane at [email protected].

Proposal Forms and Deadlines:	J-Term 2026	Summer 2026
New Program Proposals	March 21, 2025	July 11, 2025
Repeat Program Proposals	March 21, 2025	August 22, 2025
Decisions Announced By	April 18, 2025	September 15, 2025

UVA Education Abroad Faculty Director Application (Required for faculty who have not previously led a UVA Education Abroad program.)

UVA Education Abroad Faculty: Department Chair Recommendation (Required for faculty who have not previously led a UVA Education Abroad program.)

UVA Education Abroad Staff Application (Required for non-teaching staff who have not previously co-led a UVA Education Abroad program.)

UVA Education Abroad Staff and Instructor: Supervisor Recommendation (Required for non-teaching staff and graduate instructors who have not previously co-led a UVA Education Abroad program.)

UVA Education Abroad Instructor Application (Required for teaching faculty and graduate student instructors who have not previously supported a UVA Education Abroad program.)

UVA Education Abroad High Risk Petition (Required for program travel to a country or region sanctioned or restricted according to the Policy on Student International Travel.) 

Program Report Template

Program Development Guidelines and Resources

Standards of Good Practice for Education Abroad, The Forum on Education Abroad

UVA Education Abroad Learning Outcomes & Measures

UVA Education Abroad Developing Sustainable Education Abroad Programs

United Nations Sustainability Goals

Advancing the United Nations Sustainable Development Goals Through Education Abroad, The Forum on Education Abroad

Important University Policies

Policy on Student International Travel

Minor Children, Family Members or Other Individuals Accompanying Education Abroad Program Staff

Authorization of Volunteers in the Workplace

Travel, Meals, and Entertainment Expenses Incurred on Behalf of the University

UVA Export Controls - International Travel
Note: University faculty and staff must complete the Temporary Export Certification form prior to taking University equipment (including laptops, tablets, and phones), non-public technical information (generated or provided by the University) or any develop encryption source code with them on international travel.

Program Delivery Resources

UVA Education Abroad Handbook

UVA Faculty & Staff Education Abroad Handbook, shared via Collab

Study Abroad Directors Collab site, please contact your Education Abroad advisor if you are a director and do not yet have access to the Collab site

Faculty & Staff Training Sessions

J-Term and Spring 2025 program director, faculty and staff training will be held on the following dates (all program directors, faculty, or staff must attend one training session):

• Friday, December 6, 2024, 12 p.m. – 2 p.m., Zoom
• Wednesday, December 11, 2024, 12 p.m. – 2 p.m., Zoom
   

Summer and Fall 2024 program director, faculty and staff training will be held on the following dates (all program directors, faculty, or staff must attend one training session):

• Friday, April 18, 2025, 12 p.m. – 2 p.m., Zoom
• Wednesday, April 30, 2025, 12 p.m. – 2 p.m., Zoom

General Resources

U.S. Dept. of Education International Affairs Office: Global and Cultural Competency Why Global and Cultural Competency?

Why Study Abroad is Essential to Students and the Future of the United States?, Op Ed in The Hill by Fanta Aw & Melissa Torres, 2/26/24

Global Competence & National Needs, Commission on the Abraham Lincoln Study Abroad Fellowship Program, Nov. 2005

Travel Alerts, Notices, & Warnings

U.S. Dept. of State Travel Resources

Centers for Disease Control (CDC) 2018 Yellow Book

Guide for Student Researchers and Faculty Sponsors - UVA IRB

Research in an International Setting and/or Location - UVA - IRB

 

Note: New semester education abroad proposals generally require 12-18 months of planning. UVA faculty interested in developing a semester education abroad program should contact Dudley Doane at [email protected] after consulting with the appropriate Associate Dean for Academic Programs in their home school.