Education Abroad Program Proposals

Faculty interested in submitting a proposal to offer a new or repeat education abroad program for J-Term or Summer should select and complete the appropriate forms from the list below. Proposals should be submitted via email to the ISO at [email protected] or by mail at P.O. 400165. Proposals require school and departmental endorsement along with review and approval by the International Studies Office (ISO). Only complete proposals are considered. Questions about the proposal process and forms can be addressed to Dudley Doane at [email protected].

Proposal Forms and Deadlines:	J-Term 2024	Summer 2024
New Program Proposals	March 20, 2023	July 10, 2023
Repeat Program Proposals	March 20, 2023	August 21, 2023
Decisions Announced By	April 21, 2023	September 15, 2023

UVA Education Abroad Faculty Director Application (Required for faculty who have not previously led a UVA Education Abroad program.)

UVA Education Abroad Faculty: Department Chair Recommendation (Required for faculty who have not previously led a UVA Education Abroad program.)

UVA Education Abroad Staff Application (Required for non-teaching staff who have not previously co-led a UVA Education Abroad program.)

UVA Education Abroad Staff and Instructor: Supervisor Recommendation (Required for non-teaching staff and graduate instructors who have not previously co-led a UVA Education Abroad program.)

UVA Education Abroad Instructor Application (Required for teaching faculty and graduate student instructors who have not previously supported a UVA Education Abroad program.)

UVA Education Abroad High Risk Petition (Required for program travel to a country or region sanctioned or restricted according to the Policy on Student International Travel.) 

The Forum on Education Abroad Standards of Good Practice for Education Abroad

UVA Education Abroad Learning Outcomes & Measures

Program Report Template

Important University Policies

Policy on Student International Travel

Minor Children, Family Members or Other Individuals Accompanying Education Abroad Program Staff

Authorization of Volunteers in the Workplace

Travel, Meals, and Entertainment Expenses Incurred on Behalf of the University

UVA Export Controls - International Travel
Note: University faculty and staff must complete the Temporary Export Certification form prior to taking University equipment (including laptops, tablets, and phones), non-public technical information (generated or provided by the University) or any develop encryption source code with them on international travel.

Resources

U.S. Dept. of Education International Affairs Office: Global and Cultural Competency Why Global and Cultural Competency?

Travel Alerts, Notices, & Warnings

U.S. Dept. of State Travel Resources

Centers for Disease Control (CDC) 2018 Yellow Book

Guide for Student Researchers and Faculty Sponsors - UVA IRB

Research in an International Setting and/or Location - UVA - IRB

 

Faculty & Staff Training

Summer and Fall 2023 program director, faculty and staff training will be held on the following dates (all program directors, faculty, or staff must attend one training session):

• Friday, April 21, 2023, 12 p.m. – 2 p.m., Zoom
• Wednesday, May 3, 2023, 12 p.m. – 2 p.m., Zoom
   

J-Term and Spring 2024 program director, faculty and staff training will be held on the following dates (all program directors, faculty, or staff must attend one training session):

• Friday, Dec. 1, 2023, 12 p.m. – 2 p.m., Zoom
• Wednesday, Dec. 6, 2023, 12 p.m. – 2 p.m., Zoom

 

Note: New semester education abroad proposals generally require 12-18 months of planning. UVA faculty interested in developing a semester education abroad program should contact Dudley Doane at [email protected] after consulting with the appropriate Associate Dean for Academic Programs in their home school.