Study Abroad Program Proposals

Faculty interested in submitting a proposal to offer a new or repeat study abroad program for J-Term or Summer should select and complete the appropriate forms from the list below. Proposals should be submitted via email to the ISO at studyabroad@virginia.edu or by mail at P.O. 400165. Proposals will be reviewed by the Faculty Advisory Committee for Education Abroad (FACEA) and the International Studies Office (ISO). Only complete proposals will be considered. Proposals require school and departmental endorsement. Questions about the proposal process and forms can be addressed to Dudley Doane at djd4j@virginia.edu.

Proposal Forms and Deadlines:	J-Term 2023	Summer 2023
New Program Proposals	March 21, 2022	July 11, 2022
Repeat Program Proposals	March 21, 2022	August 22, 2022
Decisions Announced	April 22, 2022	September 12, 2022

UVA Study Abroad Faculty Application (Required for faculty who have not previously led a UVA Study Abroad program.)

UVA Study Abroad Faculty Application: Department Chair Recommendation (Required for faculty who have not previously led a UVA Study Abroad program.)

UVA Study Abroad Staff Application (Required for non-teaching staff who have not previously co-led a UVA Study Abroad program.)

UVA Study Abroad Staff Application: Supervisor Recommendation (Required for non-teaching staff who have not previously co-led a UVA Study Abroad program.)

UVA Study Abroad Program Planning: Logistics (This form is completed post-approval of a proposal by FACEA and the ISO.)

The Forum on Education Abroad Standards of Good Practice for Education Abroad

UVA Education Abroad Learning Outcomes & Measures

Program Report Template

Important University Policies

Policy on Student International Travel

Minor Children, Family Members or Other Individuals Accompanying Education Abroad Program Staff

Authorization of Volunteers in the Workplace

Travel, Meals, and Entertainment Expenses Incurred on Behalf of the University

UVA Export Controls - International Travel
Note: University faculty and staff must complete the Temporary Export Certification form prior to taking University equipment (including laptops, tablets, and phones), non-public technical information (generated or provided by the University) or any develop encryption source code with them on international travel.

Resources

U.S. Dept. of Education International Affairs Office: Global and Cultural Competency Why Global and Cultural Competency?

Travel Alerts, Notices, & Warnings

U.S. Dept. of State Travel Resources

Centers for Disease Control (CDC) 2018 Yellow Book

Guide for Student Researchers and Faculty Sponsors - UVA IRB

Research in an International Setting and/or Location - UVA - IRB

Faculty & Staff Training

Summer and Fall 2022 program director, faculty and staff training will be held on the following dates (all program directors, faculty, or staff must attend one training session):

• Friday, April 22, 2022, 12 p.m. – 2 p.m., Zoom
• Wednesday, May 4, 2022, 12 p.m. – 2 p.m., Zoom

J-Term and Spring 2023 program director, faculty and staff training will be held on the following dates (all program directors, faculty, or staff must attend one training session):

• Friday, Dec. 2, 2022, 12 p.m. – 2 p.m., Location TBD
• Wednesday, Dec. 7, 2022, 12 p.m. – 2 p.m., Location TBD

 

Note: New semester study abroad proposals generally require 12-18 months of planning. UVA faculty interested in developing a semester study abroad program should contact Dudley Doane at djd4j@virginia.edu after consulting with the appropriate Associate Dean for Academic Programs in their home school.