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A Division of the International Studies Office

UVA Education Abroad Application Tutorial

UVA Students

To find and apply for an education abroad program, complete the following steps. 

Search for Programs

Navigate to any page of the Education Abroad website

To find a program, click Programs on the grey menu bar towards the top of the page. Then, click Search Programs.

Program Search location on menu bar

Use the Advanced Search to find programs using various parameters. Scroll down for additional search parameters, including subject areas. 

Advanced program search

Once you have selected your parameters, if any, click Search. Search results will appear; click on a program to view the Program Brochure

Advanced search results with the UVA in Valencia: Language and Culture program circled

On the Program Brochure, be sure to pay attention to the following: 

Budget Sheets: For UVA programs, you can find program costs outlined in the Budget Sheets. These are linked towards the top of each brochure page, above the Dates/Deadlines section. 

Top of the UVA in Valencia: Language and Culture program brochure page, with the Budget Sheets section circled

Fact Sheet: The Fact Sheet will include important information about the program, including eligibility, GPA requirement, and the Education Abroad Advisor who is working with that program. 

UVA in Valencia: Language and Culture brochure page with the Fact Sheet section circled

Program Description: The rest of the brochure page will provide details about courses, housing, and more. 

Create and Complete Your Application

Once you have decided on a program, click the Apply Now button located at the top right of the Program Brochure. 

UVA in Valencia: Language and Culture brochure page with the Apply Now button circled

An advisory dialog box will open. Read the text and click OK to proceed to start the application process. 

You will be asked how you be logging in. Select the first option, then click Submit

Education Abroad website login wizard with the first option circled: I have a Netbadge username and password

After logging in, you will be asked to enter some required information for your profile

Education Abroad website profile set-up page

After entering information for your profile, you will be brought to your applicant homepage

Across the top you can see Applications (program(s) to which you have applied), Profile (you can edit profile information), and Message center (see emails that were sent to you by the ISO.

Applicant homepage with the Applications, Profile, and Message center tabs circled

Scroll down to see programs to which you have applied. Clicking on the program tile (example below) will take you to the Program Application page. Note that you can withdraw an application on your applicant homepage by clicking "Withdraw Application" on the program tile (right side, bottom). 

Program tile of College Year in Athens, with Withdraw Application circled

The Program Application page contains information plus all items that must be received by the application deadline. Many items can be completed electronically, while some must be submitted in person or by mail (please plan ahead!). 

Click "Show Instructions" in the Requirements tab for application instructions. 

"Forms & Modules" items can be completed online. Scroll down the page for more requirements in the "Uploads, Documents, & Submissions" section - some of these have to be submitted in person or by mail, so please plan ahead!

College Year in Athens application with Show Instructions and Forms & Modules sections circled

You may save your responses to forms at any time by clicking Save at the bottom of the form. Once you have finalized your responses, click Done.

Program Information questionnaire with the Save and Done buttons circled 

 

Non-UVA Students

To find and apply for an education abroad program, complete the following steps. 

Search for Programs

Navigate to any page of the Education Abroad website

To find a program, click Programs on the grey menu bar towards the top of the page. Then, click Search Programs.

Program Search location on menu bar

Use the Advanced Search to find programs using various parameters. Scroll down for additional search parameters, including subject areas. 

NOTE: Look for the "Open to Non-UVA Students" parameter and select Yes. This will limit your search to only those programs for which you can apply.

Education Abroad website advanced program search with the "Open to Non-UVA Students" parameter set to "Yes" and circled

Once you have selected your parameters, if any, click Search. Search results will appear; click on a program to view the Program Brochure

Advanced program search results with the UVA in Valencia: Language and Culture program circled

On the Program Brochure, be sure to pay attention to the following: 

Budget Sheets: For UVA programs, you can find program costs outlined in the Budget Sheets. These are linked towards the top of each brochure page, above the Dates/Deadlines section. 

Top of the UVA in Valencia: Language and Culture program brochure page, with the Budget Sheets section circled

Fact Sheet: The Fact Sheet will include important information about the program, including eligibility, GPA requirement, and the Education Abroad Advisor who is working with that program. 

UVA in Valencia: Language and Culture brochure page with the Fact Sheet section circled

Program Description: The rest of the brochure page will provide details about courses, housing, and more. 

Create and Complete Your Application

Once you have decided on a program, click the Apply Now button located at the top right of the Program Brochure. 

UVA in Valencia: Language and Culture brochure page with the Apply Now button circled

An advisory dialog box will open. Read the text and click OK to proceed to start the application process. 

You will be asked how you be logging in: 

Education Abroad website login page

If you have initiated an application previously, select the second option to be taken to the login page. If you do not remember your password, use the "Forgot your password?" link to generate new login credentials and log in.

If you have not previously applied, click the third option

New users: Provide the requested information to establish your account. Provide the email address to which you would like your temporary password sent. This email address will be used for all official communication from the ISO. At Choose Institution, select the state or country (if an international student) of your home school.

Education Abroad website New User Form

Upon selecting your state or country, a list of institutions will appear. Select the university or college you currently attend, then click Create Account.

Education Abroad website New User Form with the "Your Institution" section expanded and "Create Account" button circled

You will be asked to review and check off a GDPR Consent Form.

Application GDPR Consent Form

A temporary password will be sent to your email address. Return to the website and click on the Non-UVA Login button at the top right side of the screen. Log in with your email address and temporary password. You will be asked to create a permanent password

Education Abroad website external user login page with Username and Password circled

After logging in, you will be asked to enter some required information for your profile

Education Abroad website profile set-up page

After entering information for your profile, you will be brought to your applicant homepage

Across the top you can see Applications (program(s) to which you have applied), Profile (you can edit profile information), and Message center (see emails that were sent to you by the ISO.

Applicant homepage with the Applications, Profile, and Message center tabs circled

Scroll down to see programs to which you have applied. Clicking on the program tile (example below) will take you to the Program Application page. Note that you can withdraw an application on your applicant homepage by clicking "Withdraw Application" on the program tile (right side, bottom). 

Program tile of College Year in Athens, with Withdraw Application circled

The Program Application page contains information plus all items that must be received by the application deadline. Many items can be completed electronically, while some must be submitted in person or by mail (please plan ahead!). 

Click "Show Instructions" in the Requirements tab for application instructions. 

"Forms & Modules" items can be completed online. Scroll down the page for more requirements in the "Uploads, Documents, & Submissions" section - some of these have to be submitted in person or by mail, so please plan ahead!

College Year in Athens application with Show Instructions and Forms & Modules sections circled

You may save your responses to forms at any time by clicking Save at the bottom of the form. Once you have finalized your responses, click Done.

Program Information questionnaire with the Save and Done buttons circled 

 

Additional Information for All Applicants

Helpful Icons

You can always log back into your application record by clicking the UVA Login (UVA students) or Non-UVA Login (non-UVA students) icon at the top right side of any page on the Education Abroad website. 

Education Abroad website login icon

You can return to your Applicant Home Page by clicking the Applicant icon on the left side of the screen. 

Applicant homepage icon

Please Note: 

  • All application materials must be received prior to the program deadline.
  • Application items (documents, forms, application fee, etc.) are checked off as they are completed online or received by the office, allowing you to track the progress of your application to completion.
  • If your program requires a recommendation, it can be submitted electronically by your chosen recommender. Recommenders must be faculty members familiar with your academic performance at the university level.
  • To access your application at a later date, simply go to the Education Abroad website, log in, and click on the program application from your applicant homepage.
  • There is no final submit button for the whole application. Your application is complete when every application requirement is checked off.
  • Non-UVA Students: You will NOT be able to sign the Signature Documents until your "Signature Verification Form" has been received. 

If you have any questions or concerns, contact UVA Education Abroad at studyabroad@virginia.edu. We look forward to working with you!